TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
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Award of Professional Services Agreement for Phase III Engineering Services for the Theodore Street over Rock Run Creek Bridge Improvement Project - MFT Section No. 19-00522-00-BR to Bowman Consulting Group, Ltd. in the Amount of $738,999.00
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BACKGROUND:
The City has been approved for Federal grant funding through the Local Bridge Formula Program (LBFP) to complete the Theodore Street over Rock Run Creek Bridge Improvement project. The improvements will consist of bridge deck & beam replacement, and associated roadway reconstruction activities. The project is scheduled for the November 2026 bid letting through the Illinois Department of Transportation, with construction to begin in Spring / Summer of 2027.
The City will act as the lead agency for the project and shall hire a consulting engineer to provide Phase III Engineering Services as part of a joint agreement with the Illinois Department of Transportation. The joint agreement specifies the division of costs for engineering services. The City is responsible for initial payment of Phase III Engineering Costs, a portion of which will then be reimbursed by IDOT.
The Public Service Committee will review this matter.
CONCLUSION:
The City of Joliet is required to follow the Illinois Department of Transportation Bureau of Local Roads and Streets Manual procedures for retaining a professional consultant to complete the engineering services. In compliance with the Qualifications-Based Selection process (QBS) for procuring consultant engineering services, a Request for Qualifications (RFQ) was publicly advertised, and consultants were invited to submit a Statement of Qualifications (SOQ). After reviewing the SOQs and consultant presentations, Bowman Consulting Group Ltd. was selected for Phase III Engineering services for this project. Bowman Consulting Group staff have extensive construction engineering experience on similar Municipal, County, and DOT projects.
Bowman Consulting Group Ltd. has submitted a proposal for Phase III Engineering services, including a Scope of Services and a Cost Estimate of Consultant Services, both of which have been reviewed and deemed acceptable by Department of Public Works staff. A professional services contract (BLR 05530) has been submitted utilizing time and material rates with a total cost not to exceed $738,999.00.
Funds will be charged to the Motor Fuel Tax Fund / Infrastructure - Theodore Bridge Replacement - Phase III Engineering (Org 20090270, Object 557200, $738,999.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the award of a professional services agreement for Phase III Engineering Services for the Theodore Street over Rock Run Creek Bridge Improvement Project - MFT Section No. 19-00522-00-BR to Bowman Consulting Group, Ltd. in the amount of $738,999.00.
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