TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Approval of Change Order No. 2 for the Plainfield Road (Theodore St. to Black Rd.) Water Main Improvements Project to Austin Tyler Construction Inc. for a Decreased Amount of ($1,735,236.11) and Pay Estimate No. 11 and Final in the Amount of $564,960.68
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BACKGROUND:
On January 16, 2024, the Mayor and City Council awarded a Contract for the Plainfield Road (Theodore St. to Black Rd.) Water Main Improvements Project, in the amount of $9,475,973.24, on behalf of Austin Tyler Construction Inc., based on the Unit Prices provided in their bid. Change Order No. 1 was previously approved for a time extension at no cost.
The Public Service Committee will review this matter.
CONCLUSION:
This project has been completed, inspected, and accepted by the Department of Public Utilities. Change Order No. 2 is a final balancing change order with a net decrease in the amount of ($1,735,236.11) for the following work:
• Balancing of final quantities
• Additional Water Main (Open Cut), 6-Inch, Ductile Iron
• Additional Water Main (Open Cut), 10-Inch, Ductile Iron
• Additional Gate Valve, 8-Inch
• Additional Water Service Connection to Water Main and Curb Stop, 1.5-Inch
• Additional Water Service Connection to Water Main and Curb Stop, 2-Inch
• Additional Water Service Line Type K - Open Cut, 1-Inch
• Additional Water Service Line Type K - Open Cut, 1.5-Inch
• Additional Water Service Line Type K - Directional Drilling, 2-Inch
• Additional Restoration of Lawns and Parkways
• Additional HMA Remove and Replace, 2.5-Inch Binder 1.5-Inch Surface
• Additional HMA Driveway Remove & Replace, 3-Inch
• Additional Detectable Warnings
• Additional Temp Pavement Marking
• Additional Granular Trench Backfill (Sanitary)
• Additional Trench Backfill (Special) (Sanitary)
• Additional Sanitary Sewer (Open Cut), 8-Inch, PVC, 0 To 8 Feet Deep
• Additional Sanitary Sewer (Open Cut), 15-Inch, PVC, 12 To 15 Feet Deep
• Additional Sanitary Service Lines, 6-Inch
• Additional Class B Patch (Sanitary)
• Deduction for unused quantities
• Deduction of lead service line pay items
• Deduction Water Main (Open Cut), 8-Inch, Ductile Iron
• Deduction Water Main (Open Cut), 12-Inch, Ductile Iron
• Deduction Miscellaneous Fittings
• Deduction Connect to Water Main (Non-Pressure)
• Deduction Gate Valve, 12-Inch
• Deduction Valve Vaults
• Deduction Fire Hydrant Barrel Extension
• Deduction Line Stops
• Deduction Sanitary Sewer Removal and Replacement, 8-Inch
• Deduction Exploratory Excavation
• Deduction Inlet Protection Filter
• Deduction Temporary Hot-Mix Asphalt Pavement
• Deduction Class B Patch
• Deduction HMA Remove & Replace, 10-Inch Binder 2-Inch Surface
• Deduction PCC Driveway Removal and Replacement, 6-Inch
• Deduction Gravel Driveway Removal and Replacement
• Deduction Concrete Curb and Gutter Removal and Replacement
• Deduction PCC Sidewalk Removal and Replacement
• Deduction Brick Sidewalk Removal and Replacement
• Deduction Raised Reflective Pavement Markers
• Deduction Epoxy Pavement Markings
• Deduction Pavement Marking Removal, Grinding
• Deduction Pavement Marking Removal, Water Blasting
• Deduction Short Term Pavement Marking Removal
• Deduction Temporary Concrete Barrier
• Deduction Detector Loop Replacement
• Deduction Temporary Traffic Signal Timing
• Deduction Tree Root Pruning
• Deduction Tree Removal and Replacement
• Deduction Rock Excavation
In addition, the change order includes a time extension to contract milestones due to field changes and staging for restoration.
Funds will be credited to the Water Main Replacement Fund (Org 53880000, Object 557200, ($1,541,615.96)) and the Lead Service Line Replacement Fund Ph 5 (Org 53780000, Object 557200, ($285,806.70)). Funds will be charged to the Water & Sewer Improvement Fund / Sewer Collection / Construction (Org 50180020, Object 557200, Project Code 24032, $92,186.55).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Approve Change Order No.2, for a decreased amount of ($1,735,236.11), to the contract for the Plainfield Road (Theodore St. to Black Rd.) Water Main Improvements Project.
2. Approve Pay Estimate No. 11 and Final, in the amount of $564,960.68, on behalf of Austin Tyler Construction Inc.
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