TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Approve the Extension of a Fire Turnout Gear Agreement with Air One Equipment Co. for 2024 in the amount of $102,495.00
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BACKGROUND:
The Fire Department outfits each member of the department with firefighting turnout gear. The gear is provided and replaced by the city if through normal wear it is beyond repair or if the gear reaches its useful lifespan of 10 years.
In 2020, the Fire Department sought new vendors for turnout gear due to issues of poor fit, wear, and longevity of the previous gear provided by Innotex. A Request for Proposal was issued, and specifications were provided. Two vendors submitted bids, Innotex and Globe. Innotex failed to meet twenty (20) of the specification requirements and Globe was awarded the 3-year contract. The current agreement will expire on December 31, 2023. In the 3 years of this contract, Globe, through its local vendor, Air One Equipment Co. Inc. will have provided over ninety new sets of turnout gear. The gear has been well received by Fire Department personnel and there have been no issues or concerns raised during the contract period. In an effort to standardize our equipment and provide turnout gear that personnel feel comfortable and confident while wearing, I am requesting that Globe fire gear be considered as the Joliet Fire Department standard. This item was reviewed at the Public Safety Committee Meeting held on January 2, 2024 and recommended to the full Council for approval.
CONCLUSION:
The Fire Department has been satisfied with the quality and durability of Globe turnout gear with Air One Equipment Co. Inc. providing timely sales, fitting, and repair of turnout gear. The Fire Department requests a budgeted amount equal to 30 sets of turnout gear annually, with the anticipation that practice will continue. In 2023, the Fire Department purchased thirty (30) sets of turnout gear for $3,179.00 per set, for a total estimated expenditure of $95,370.00.
The Fire Department is requesting to extend the contract with Air One Inc. through 2024. Globe Manufacturing will not provide pricing more than one year at this time due to the high demand of raw materials and unknown cost increases.
|
YEAR |
ESTIMATED TOTAL |
|
2024 |
$3,416.50/per set |
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply.
(b) Purchase for additions to and repairs and maintenance of equipment owned by the City which may be added to be repaired or maintained by a certain person.
(f) Purchase when authorized by a concurring vote of two thirds (2/3) of the Mayor and City Council.
Funds will be charged to budget codes Org 07001000; Obj 536109.
RECOMMENDATION:
recommendation
Based on the above, the Administration recommends that the Mayor and City Council award a firefighting turnout gear agreement extension to Air One Equipment Co. Inc. for 2024, purchasing 30 sets at $3,416.50 per set, for a total of $102,495.00.
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