TO: Communication, Technology and Information Systems Committee
FROM: Chris Sternal, Director of Information Technology
SUBJECT:
title
Award of Contract to Tyler Technologies for Implementation of Enterprise Permitting & Licensing (EPL) Solution in the Amount of $156,009.00 Annually, Plus an Amount not to Exceed $260,100.00 for One-Time Implementation Fees
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BACKGROUND:
The City seeks to modernize permitting, licensing, inspections, and code enforcement through a unified, cloud-native platform. Tyler Technologies’ Enterprise Permitting & Licensing (EPL) solution consolidates these functions into a single system, eliminating data silos and enabling seamless coordination across departments. The solution includes configurable workflows, a 24/7 public portal, GIS integration, mobile tools for field staff, electronic plan review, and robust reporting and analytics. The contract amendment with Tyler Technologies adds EPL to the City’s existing agreement. The anticipated timeline for implementation is 16 months.
CONCLUSION:
Implementing EPL will streamline permitting and licensing processes, reduce administrative burdens, and improve citizen engagement through an online portal. It enhances compliance and transparency, supports interdepartmental collaboration, and provides data-driven insights for better decision-making. The solution is scalable, ensuring long-term adaptability for evolving municipal needs.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology Capital budget for one time implementation fees (Org 30040120, Object 557700, not to exceed $260,100.00) and the Finance Accounting budget for annual fees (Org 03009000, Object 523401, $156,009.00)
RECOMMENDATION:
recommendation
It is recommended that this matter be forwarded to City Council with a recommendation to approve.
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