TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract for the Plainfield Road (Theodore Street - Black Road) Water Main Improvements Project to Austin Tyler Construction Inc. in the amount of $9,475,973.24
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BACKGROUND:
On January 5, 2021, the Mayor and City Council approved Resolution No. 7613, committing to water conservation through the reduction of non-revenue water in order to comply with the allocation requirements of the Level of Lake Michigan Act, 615 ILCS 50, and the corresponding State regulations. A condition of the City’s Lake Michigan water allocation permit is completion of the City’s Non-Revenue Water Reduction Plan. A major component of this Plan is water main replacement. The water main replacement, estimated at approximately 3% per year, must be sufficient to achieve the reduction of non-revenue water from the City’s water system to not more than 10 percent by the year 2030.
The 2024 Water Main Replacement Program consists of 18 contracts to replace a total of approximately 33 miles of water main, at an as-bid cost of approximately $83,500,000. The Plainfield Road (Theodore Street - Black Road) Water Main Improvements Project was identified to be completed as part of this program. The project consists of replacing approximately 10,100 linear feet of water main in various sizes on Plainfield Road (Theodore Street to Black Road). Also included in this project is sanitary sewer work consisting of replacing approximately 900 LF of sanitary sewer from a 10-inch pipe to a 15-inch pipe to increase capacity to help reduce the frequency of basement backups in the Kerwin Estates area. Included in this memo is an exhibit showing the project location.
Also included in the scope of this construction project is lead water service line replacements. If lead water services are encountered during the project, they will be replaced, and these costs will be charged to the Phase V lead water service line replacement program for which the City has secured State Revolving Fund financing.
Design drawings and bidding documents were prepared and the invitation to bid for the project was advertised in the Joliet Herald-News on Thursday, October 12, 2023. The Public Service Committee reviewed this memo at the January 2, 2024 meeting and recommended for approval by full Council. This memo is being resubmitted due to an error in the award amount title on Council Memo #27-24.
CONCLUSION:
On Wednesday, November 29, 2023, at 2:00 p.m., four (4) sealed bids were received for the Plainfield Road (Theodore Street - Black Road) Water Main Improvements Project. The bid summary is as follows:
CONTRACTOR BID AMOUNT
Austin Tyler Construction, Inc., Elwood, IL $9,475,973.24
PT Ferro Construction Co., Joliet, IL $13,035,081.54
D Construction Inc., Coal City, IL $14,111,710.00
Trine Construction Corp, St. Charles, IL Non-Responsive*
Engineer’s Estimate $10,461,000.00
* Upon examining the bid packets submitted, it was discovered that Trine Construction was not prequalified with the City of Joliet at the time of this bid opening as required by ordinance 2-447(e). Failure to be prequalified at the time of the bid opening makes Trine Construction non-responsive.
The low bid from Austin Tyler Construction Inc., in the amount of $9,475,973.24, is 9.42% below the engineer’s estimate. Austin Tyler Construction Inc. has previously completed similar work for the City and completed this work to the City’s satisfaction.
Funds will be charged to the Water Main Replacement Fund (Org 53880000, Object 557200, $8,758,069.54), Lead Water Service Line Phase V Fund (Org 53780000, Object 557200, $285,806.70), and Sewer Collection Fund (Org 50180020, Object 557200, $432,097.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award the Contract for the Plainfield Road (Theodore Street - Black Road) Water Main Improvements Project, in the amount of $9,475,973.24, on behalf of Austin Tyler Construction Inc.
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