TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Professional Services Agreement for the 2026 Utilities Department Electrical Maintenance Contract to Elliott Electric Inc. for the Not-to-Exceed Amount of $295,360.00
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BACKGROUND:
The City of Joliet Public Utilities Department routinely requires the services of a licensed electrical contractor to perform specialized services for critical City facilities which include but are not limited to multiple SCADA systems, instrumentation, and controls that supply water and / or treat wastewater.
Electrical maintenance support is performed on a continual basis throughout the year. Due to the routine nature of this work, it is necessary to use the same contractor on a consistent basis. Elliott Electric Inc. has performed this electrical service work for the City of Joliet for the past 27 years.
The Public Service Committee will review this matter.
CONCLUSION:
City staff have been satisfied with the timeliness and quality of Elliot Electric Inc.’s work. The services under this Contract require detailed knowledge of the City’s facilities, including high voltage power supplies and low voltage data control systems (SCADA), which Elliot Electric Inc. has gained over the past 27 years. Therefore, staff recommends entering into a Professional Services Agreement with Elliott Electric Inc. for 2026.
The Professional Services Agreement outlines the scope of required services and establishes a price agreement for these electrical services in a time and material format. This method of handling small, simple, and common construction projects is fiscally responsible and allows for more efficient completion of construction jobs. The work covered under this Agreement includes emergency work and routine maintenance, which could not effectively be competitively bid on annual basis.
The average hourly rate for 2026 is $142.00 which is an 5% increase from the 2025 rate and is effective until December 31, 2026. The term of this Agreement is January 1, 2026, through December 31, 2026, at which time the City of Joliet will have the option to extend the price agreement. The anticipated expenditures for the different facilities are as follows:
LOCATION _TOTAL
Eastside Wastewater Treatment Plant $59,072.00
Westside Wastewater Treatment Plant $59,072.00
Aux Sable Creek Basin Wastewater Treatment Plant $59,072.00
Water Production Facilities - Citywide $59,072.00
Wastewater Pumping Stations - Citywide $59,072.00
Total 2026 Anticipated Expenditure: $295,360.00
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three (3) of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the city which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the 2026 Water & Sewer Operating Fund / Eastside Treatment Plant / Contractual Services (Org 50080802, Object 524200, $59,072.00 ), Water & Sewer Operating Fund / Westside Treatment Plant / Contractual Services (Org 50080803, Object 524200, $59,072.00), Water & Sewer Operating Fund / Aux Sable Treatment Plant / Contractual Services (Org 50080804, Object 524200, $59,072.00), Water & Sewer Operating Fund / Lift Stations / Contractual Services (Org 50080031, Object 524200, $59,072.00), and Water & Sewer Operating Fund / Water / Contractual Services (Org 50080011, Object 524200, $59,072.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a Professional Services Agreement for the 2026 Utilities Department Electrical Maintenance Contract, for a not-to-exceed amount of $295,360.00, on behalf of Elliott Electric Inc.
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