TO: Communication, Technology and Information Systems Committee
FROM: Chris Sternal, Director of Information Technology
SUBJECT:
title
Award of Contract to Tyler Technologies for Time Clock Upgrade in the Amount of $47,700.00
end
BACKGROUND:
The City currently utilizes legacy time clocks for employee attendance tracking. These devices are approaching end-of-life, and vendor communications indicate Windows Touchtime clocks will be obsolete by October 2026, creating risk around supportability and reliability.
CONCLUSION:
To improve accuracy, security and efficiency, upgrading to Tyler Technologies Touch Screen 10” clocks with proximity readers will enable employees to punch in/out using their existing employee badge. A pilot program at City Hall confirmed successful badge-based punching and positive employee feedback.
Key features include:
• Badge-based authentication (proximity reader)
• Touch Screen Interface (10”)
• Clock In/Out, Approve Time, View Accruals, Request Time Off
• Standard maintenance plan with same-day replacement shipping
This upgrade will:
• Improve employee experience and operational efficiency
• Enhance security with badge-based authentication and optional two-factor
• Future proof out timekeeping system ahead of October 2026 obsolescence
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology Infrastructure Repairs & Maintenance budget (Org 04013000, Object 524300, $47,700.00)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
end