TO: Communication, Technology & Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Esri for the Renewal of Existing Enterprise Agreement for Three Years in the Amount of $361,626.00.
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BACKGROUND:
Environmental Systems Research Institute, Inc. (Esri) provides Geographic Information System (GIS) software for the City’s data services, mapping, utilities, and planning operations. The enterprise agreement provides our organization with comprehensive access to Esri’s GIS platform, including ArcGIS Pro, ArcGIS Online, ArcGIS Enterprise, and a suite of advanced extensions and tools.
CONCLUSION:
The renewal of the enterprise agreement will allow continued use of Esri’s online GIS services as well as the enterprise GIS software license which includes maintenance and support for 2026 through 2028. This agreement ensures unlimited deployment of core software across departments, enabling greater collaboration, streamlined workflows, and enhanced spatial analysis capabilities. In addition, the ELA includes premium technical support, software upgrades, and access to Esri’s extensive training resources, which will help staff maintain proficiency and leverage new features as they become available. The three-year agreement protects us from yearly rate increases.
Annual Costs
|
Year |
Item |
Cost |
|
2026 |
Esri ELA Year 1 |
$120,542.00 |
|
2027 |
Esri ELA Year 2 |
$120,542.00 |
|
2028 |
Esri ELA Year 3 |
$120,542.00 |
| Total Cost | | $361,626.00 |
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology GIS Contractual Services budget (ORG 04044000, OBJ 524200, $120,542.00)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
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