TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Payment of First Due Invoice for Web Based Fire Inspection Services in the amount of $30,333.50
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BACKGROUND:
The Joliet Fire Department purchased a web-based Fire Inspection Program from First Due to streamline our inspection program and collect accurate data. This web-based system allows the Fire Department to access critical building data and pre-incident plans at the scene of an emergency. The First Due Fire Inspection Program was approved and purchased on June 20, 2023. The Public Safety Committee will review this matter.
CONCLUSION:
The Joliet Fire Department received an invoice from Locality Media, Inc. a/k/a First Due in the amount of $30,333.50. This invoice is the annual subscription to the program that was purchased in June 2023. This is an annual contract and will be due every year unless cancelled.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(a) Purchases which may only be practicably made from a single source.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council.
(g) Purchases of professional services.
Sufficient funds exist for this project utilizing the Contractual Services Fund (Org 7001000, Object 524200, $30,333.50).
RECOMMENDATION:
recommendation
Based on the above, it is recommended the Mayor and City Council authorize the payment of the Locality Media, Inc. (First Due) Invoice, in the amount of $30,333.50.
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