TO: Communication, Technology & Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Lenovo for 2026 PC Lifecycle Program in the Amount of $85,000.00
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BACKGROUND:
The City continues to maintain a robust inventory of Lenovo laptops and desktops, along with essential peripherals such as docking stations, monitors, and soundbars. To ensure optimal performance and security, the IT Department follows a structured PC Lifecycle Program, replacing laptops every four years and desktops every five years. Peripherals are updated as needed to support evolving technology requirements.
CONCLUSION:
For 2026, we propose to allocate $85,000 to support the ongoing replacement and upgrade of our computing assets. This funding will enable us to maintain a modern, reliable fleet, minimize downtime, and ensure compatibility with current software and security standards. All equipment purchases will be made under the IL-MHEC-06302022 contract, which guarantees competitive pricing and compliance with procurement regulations.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
Sufficient Funds exist utilizing the Information Technology Infrastructure Repairs and Maintenance budget (Org 04013000, Object 524300, $85,000.00)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
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