TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Amendment No. 1 to the Professional Services Agreement for the 2026 Water Main Rehabilitation Program for Detailed Design Services to Baxter & Woodman Inc. in the Amount of $1,292,000.00
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BACKGROUND:
On January 5, 2021, the Mayor and City Council approved Resolution No. 7613, committing to water conservation through the reduction of non-revenue water in order to comply with the allocation requirements of the Level of Lake Michigan Act, 615 ILCS 50, and the corresponding State regulations. A condition of the City's Lake Michigan water allocation permit is completion of the City's Non-Revenue Water Reduction Plan. A major component of this Plan is water main replacement. The water main replacement, estimated at approximately 3% per year, must be sufficient to achieve the reduction of non-revenue water from the City's water system to not more than 10 percent by the year 2030.
A qualifications-based selection (QBS) is required to insure reimbursement for engineering fees from potential State Revolving Fund loan financing. In Fall 2021 the City published a Request for Qualifications for engineering services for the 2023 - 2030 water main replacement program. Ten (10) qualifications were received, four (4) firms were interviewed, and the selection committee consisting of staff from both the public utilities and public works departments identified Baxter & Woodman Inc. as the most qualified firm to complete the design engineering services for the program. Baxter & Woodman Inc. was also previously selected to be the City's water system rehabilitation consultant in 2015 based on a qualifications-based selection process. Baxter & Woodman Inc. has successfully completed design engineering for the City's 2017 - 2025 water main replacement projects.
On November 19, 2024, the Mayor and City Council approved a Professional Services Agreement with Baxter & Woodman Inc...
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