TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract Extension for the 2023-2027 Landscape Maintenance Services (Utilities) Program to Ramiro Guzman Landscaping in the Amount of $133,877.71
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BACKGROUND:
On April 3, 2023, the Mayor and City Council awarded a contract to Ramiro Guzman Landscaping in the amount of $113,054.00, for lawn mowing and related services at sixty-seven (67) Public Utilities Department sites throughout the City and surrounding areas for 2023. Ramiro Guzman Landscaping was the lowest bidder for the contract. The contract contained a provision for four (4) optional annual extensions for years 2024, 2025, 2026, and 2027. Subsequently, the Mayor and City Council approved a contract extension for 2024 in the amount of $122,165.62. Ramiro Guzman Landscaping received positive performance assessments from various staff members throughout 2023 and 2024.
The Public Service Committee will review this matter.
CONCLUSION:
Staff recommends exercising the extension option for 2025 which includes a 3% increase for all original bid items, as provided for in the original Contract Document, as well as the four (4) new sites that were added in FY2024. Additionally, the number of mowing cycles has been increased from 26 to 28 to ensure that sites are properly maintained. The total recommended contract award for 2025 is $133,877.71.
Sufficient funds are budgeted in the 2025 Water and Sewer Operating Fund and costs will be allocated to the various Contract Services accounts as follows:
Account Code
Account Org Description
Amount
50080031-524200
Plant Operations - Lift Stations
$27,465.82
50080011-524200
Plant Operations - Water
$45,278.59
50080802-524200
East Side Wastewater Treatment Plant
$22,130.38
50080803-524200
West Side Wastewater Treatment Plant
$13,099.99
50080804-524200
Aux Sable Wastewater Treatment Plant
$25,902.93
RECOMMENDATION:
recommendation
Based on the above, it ...
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