TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Approve the Purchase of 5 Underdeck Systems for the Utilities Department from Boss Industries LLC in the amount of $129,598.51
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BACKGROUND:
On December 6, 2022, the 2023 City budget was approved by City Council. Included within this budget were four (4) F350 Service Worker Trucks and one (1) F550 Ford Foreman Truck for replacement of obsolete and deteriorating units. As part of the upfit of these units, the vehicles require hydraulic power and air pressure to complete their normal work. Due to space constraints, an underdeck system was chosen to supply these needs.
The Public Service Committee will review this matter.
CONCLUSION:
Using normal sourcing procedures, Fleet Services contacted 4 known suppliers representing 3 different similar product lines. The quotes provided below include the installation and testing of the 5 units:
* $129,598.51 - Boss Industries LLC (direct at factory)
* $135,931.00 - Monroe Truck Equipment installing Vanair System
* $143,155.00 - Drake Scruggs Equipment installing Vanair System
o Does not include transportation costs to / from Springfield.
* V-Mac Air Systems did not supply a quote for this project.
Boss Industries LLC provided the low quote in the amount of $129,598.51.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One (1) of these circumstances applies:
(f) Purchases when authorized by a vote of two-thirds (2/3) of all members of the city council then holding office.
Sufficient funds exist utilizing the Water & Sewer Improvement Fund / Equipment (Org 50180014, Obj 557500, $99,913.88) and (Org 50180012, Obj 557500, $29,684.63).
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase of 5 Underdeck Systems for the Utilities Department,...
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