TO: Communication, Technology & Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to VideoTec for Three-Year Renewal of Genetec Advantage Support Agreement in the Amount of $83,872.00
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BACKGROUND:
The City relies on Genetec Security Center, the enterprise platform supporting video management, access control, and physical security operations across municipal facilities.
Maintaining an active Advantage agreement ensures the City continues to receive:
* Security patches and reliability updates to protect against evolving threats
* Software enhancements and new system capabilities
* Access to Genetec's training and certification resources
* Priority support and accelerated issue resolution
*
As the City's camera network and access control systems continue to expand, uninterrupted support is essential for operational continuity and system security.
CONCLUSION:
A multi-year renewal provides the City with substantial cost savings and ensures ongoing system stability. VideoTec's pricing for Genetec Advantage offers significant financial benefit when selecting a longer-term agreement. Notably, the three-year term results in a cost savings of $36,488.00 compared to purchasing three individual one-year agreements. Selecting the three-year agreement locks in lower pricing, avoids renewal penalties, and ensures the City continues to receive the updates, support, and security enhancements necessary to maintain its physical security systems.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized ...
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