TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Approval of Purchase and Installation of Three (3) One-Ton Dump Bodies from Henderson Products Inc. in the Amount of $162,424.00
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BACKGROUND:
As part of the Citywide vehicle replacement plan, the Department of Public Works budgeted to purchase bodies for three (3) one-ton dump / plow trucks in 2023. Due to the well documented issues with the supply chain over the last several years, these bodies have not been available for purchase. A supplier has been located who can deliver the bodies in 2025. The funds originally allocated for this purchase in 2023 have been carried forward into the 2025 budget year and are currently available for use.
The Public Service Committee will review this matter.
CONCLUSION:
The purchase and installation of the three (3) bodies were quoted by Henderson Products Inc. via NPP / Government Consortium pricing and will be available prior to the 2025 winter season. The earliest delivery from all other sources is 2026. A discount of 3.5% off the NPP price is being offered for advance payment.
After a review of vehicle replacement program funding, sufficient funds are available for this purchase in the 2025 Public Works Vehicle Replacement Fund / Furnishings and Equipment fund (Org 30190000, Object 557500, $162,424.00).
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase and installation of three (3) one-ton dump bodies from Henderson Products Inc. in the amount of $162,424.00.
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