TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Award of Professional Services Agreement for a Citywide Service Level and Staffing Study to Raftelis in the Amount of $156,500.00
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BACKGROUND:
Funding for a study to review organization-wide service and staffing levels was included as part of the approved 2025 budget. This study will determine the desired type, level, and quality of City services and the appropriate number of employees and contractual support necessary to provide services at the desired level.
An announcement for the acceptance of consultant Statement of Qualifications (SOQ's) submittals for a service level and staffing study was posted on the City's website. Numerous consultants specializing in this type of work were also notified of the posting. Six (6) submittals were received, evaluated and ranked by a selection committee. After a review of the SOQ's and consultant interviews, Raftelis was selected to complete the study.
The Finance Committee will review this matter.
CONCLUSION:
Fixed fee proposals were included as part of all submittals. The proposed fee submitted by Raftelis has been reviewed and found to be acceptable. A fixed fee professional services contract will be awarded in the amount of $156,500.00.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
(g) Purchases of professional services.
Sufficient funds exist utilizing Capital Improvement Funds (Org 30005010, Object 557500, $156,500.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a Professional Services Agreement for a Citywide Ser...
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