TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Heartland Business Systems for VMware Annual Renewal in the Amount of $59,730.88
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BACKGROUND:
The City uses VMware software to manage over eighty virtual servers, optimizing hardware usage and reducing costs. This strategic use of VMware enhances efficiency and is essential to daily operations.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the May 7, 2025, meeting.
CONCLUSION:
VMware is crucial for staff productivity and the success of IT projects. Its availability to System Administrators supports better resource management, flexibility, and streamlined operations.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases authorized by a concurring two-thirds vote of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient funds are available in the IT Contractual Services Budget (Org 04001000, Object 524200, $59,730.88)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Heartland Business Systems for VMware annual renewal in the amount of $59,730.88.
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