TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract for the Eastside Wastewater Treatment Plant Influent Pump S2 Emergency Repairs to Xylem Water Solutions USA, Inc. in the Amount of $37,709.75
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BACKGROUND:
The Eastside Wastewater Treatment Plant utilizes four (4) large Xylem Flygt dry pit submersible pumps to pump the incoming sewage through the plant. One of the pumps unexpectedly failed and needed to be removed for inspection.
The Public Service Committee will review this matter.
CONCLUSION:
Xylem Water Solutions USA, Inc., the pump manufacturer, was called to evaluate the cause of the failure. After inspecting the pump, it was determined the pump needed to be disassembled for further inspection. Once disassembled it was discovered the motor leads shorted causing the failure. Xylem Water Solutions USA, Inc. submitted a price, in the amount of $37,709.75, to perform the labor and provide the material to rewind the motor and install new bearings and seals. The cost of a new pump would exceed $150,000.00.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
e) Purchases where an emergency immediately affects the public health, safety or welfare, if authorized by the City Manager or her designee;
f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the Water and Sewer Operating Fund / Eastside WWTP / Repairs and Maintenance (Org 50080802, Object 524300, $37,709.75).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract for the Eastside Wastewater Treatment Plant Influent Pump S2 Emergency Repairs, in the amount of $37,709.7...
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