TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Videotec for Physical Access Control Project at Fire Station One in the Amount of $34,161.00
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BACKGROUND:
Following the failure of the Police Department's door access system in early 2020, the City began upgrading its aging physical security infrastructure to the modern Genetec system. The initial phase focused on the Police Department, with equipment replacement completed in the first quarter of 2022. In 2023, City Hall and the Train Station-previously operating on outdated, incompatible hardware-were successfully upgraded to Genetec.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the June 4, 2025 meeting.
CONCLUSION:
As part of the City's continued efforts to unify all facilities under the centralized Genetec security platform, the next phase involves upgrading the access control system at Fire Station One. To ensure cost-effectiveness and quality, three quotes were solicited, with Videotec providing the lowest quote.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases authorized by a concurring two-thirds vote of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient funds are available in the IT Hardware/Software Capital Budget (Org 30040120, Object 557700, $34,161.00)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Videotec for the physical access control project at ...
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