TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Award of a Professional Services Contract for Roadway Mapping and Pavement Analysis / Condition Classification to Cyclomedia Technology Inc., in the Amount of $190,950.00
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BACKGROUND:
In 2023 the City completed a roadway mapping project with Cyclomedia Technology Inc., that included street level photography and mapping of all streets within City limits. It provides 360-degree imagery as well LIDAR data that provides measurable x, y, & z coordinates. A pavement analysis was later completed by Cyclomedia Technology Inc., utilizing this data to provide objective ratings of roadway conditions throughout the City.
The software is utilized by several City Departments and has been extremely helpful during the design phase of construction projects as well as assisting with investigations of existing roadway and site conditions throughout the City.
The 2026 budget includes funding to complete updated roadway mapping and pavement analysis.
The Public Service Committee will review this matter.
CONCLUSION:
The proposal from Cyclomedia Technology Inc., includes the cost of the roadway mapping ($114,550.00) and pavement analysis / condition classification ($76,400.00). In future years an annual licensing fee of approximately $19,100.00 will be required to maintain the software.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Three (3) of these circumstances applies:
(a) Purchases which may only be practicably made from a single-source;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
(g) Purchases of professional services.
Sufficient funds exist utilizing the Capital Improvements / Public Works Budget (Org 30090270, Object 557200, $190,950.00).
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