TO: Communication, Technology and Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Lenovo for 2025 PC Lifecycle Program in the amount of $76,372.70
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BACKGROUND:
The City currently maintains a fleet of approximately 275 Lenovo laptops and 425 Lenovo desktops and additional applicable hardware such as docking stations, monitors and soundbars.
CONCLUSION:
By utilizing a PC Lifecycle Program, the IT Department will replace laptops every 4 years and desktops every 5 years, in addition to replacing peripherals on an as needed basis.
The ensure competitive pricing the laptop and desktop equipment will be purchased using the US-MHEC-06302022 purchasing contract.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases authorized by a concurring two-thirds vote of the Mayor and City Council;
Sufficient Funds exist utilizing the Information Technology Repairs and Maintenance budget (Org 04013000, Object 524300, $76,372.70)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
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