TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Approval of Professional Services Agreement for Preliminary Engineering for the 2027 Water System Rehabilitation Program to Baxter & Woodman Inc. in the Amount of $898,700.00
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BACKGROUND:
On January 5, 2021, the Mayor and City Council approved Resolution No. 7613, committing to water conservation through the reduction of non-revenue water in order to comply with the allocation requirements of the Level of Lake Michigan Act, 615 ILCS 50, and the corresponding State regulations. A condition of the City's Lake Michigan water allocation permit is completion of the City's Non-Revenue Water Reduction Plan. A major component of this plan is water main replacement. The water main replacement must be sufficient to achieve the reduction of non-revenue water from the City's water system to not more than 10 percent by the year 2030. For the 2027 water main replacement program, 20 miles of water main have been identified for replacement. This is 3% of the total water distribution system.
In order to have contract documents ready to bid in time for the 2027 construction season, preliminary engineering for the 2027 Water System Rehabilitation Program needs to begin at this time. Projects to be included in the 2027 program are identified in the table below. The preliminary estimated construction cost for the projects is $65,000,000 and will be funded using state and federal low interest loan programs. A more detailed cost estimate will be provided as a scope item of this preliminary design contract.
A qualifications-based selection is required to insure reimbursement for engineering fees from potential loan funding. In Fall 2021 the City published a Request for Qualifications for water system rehabilitation for the 2023 - 2030 water main replacement program. Ten (10) qualifications were received, four (4) firms were interviewed, and the selection committee consi...
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