TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
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Approval of Purchase of Two (2) Heavy-Duty Dump Bodies from Henderson Products Inc. in the Amount of $120,463.18
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BACKGROUND:
As part of the ongoing Citywide vehicle replacement plan, the Department of Public Utilities has budgeted to obtain two (2) full size dump trucks in 2026.
Chassis for these two (2) vehicles are expected to be delivered in mid-2026. Long lead times for the dump bodies are expected into the 2027 calendar year. An opportunity exists to obtain two (2) dump bodies in the 3rd quarter of 2026 through the City's current supplier who offers consortium pricing. Prior purchases with this supplier have been of high quality and delivered in a timely manner. To obtain the preferred build slot and realize consortium pricing savings on these two dump bodies, the purchase will need to be completed at this time.
The Public Service Committee will review this matter.
CONCLUSION:
The two (2) dump bodies were quoted via NPP / Government Consortium pricing and if purchased now, will be completed and available for delivery prior to the end of 2026. Other sources indicate 2027 delivery at best and have quoted higher pricing. Additionally, a 3.5% cost savings can be realized by paying for the units prior to receiving them as shown below:
* $120,463.18 - NPP / Government Pricing with pre-payment discount of 3.5%
* $62,093.88 - 3.5% + $311 freight per unit
o $124,187.76 - NPP / Government Pricing
* $62,093.88 + $311 freight per unit
o $147,246.72 - Cost without NPP or discounts
* $73,312.36 + $311 freight per unit
Sufficient funds for this purchase exist utilizing the 2026 Utilities Water Distribution Capital Improvements Fund, (Org 50180012, Object 557500, $120,463.18).
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written spe...
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