TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Jeffrey Prah Engineering Services for Audio Visual Engineering Services in the Amount of $73,500.00
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BACKGROUND:
The City is currently constructing a new City Square designed to host a variety of future public events. While the supporting infrastructure has been completed, the next phase involves selecting and installing appropriate audio-visual (AV) equipment to meet the functional needs of these events. To support this effort, the City has engaged Jeffrey Prah Engineering Services to develop the scope of work for the competitive bid process, assist in evaluating vendor proposals, and provide project management services for the installation of the AV systems.
CONCLUSION:
Engaging Jeffrey Prah Engineering Services will ensure the City receives expert guidance throughout the procurement and installation of audio-visual equipment for the new City Square. Their involvement will help align technical specifications with event needs, streamline the bid evaluation process, and support successful project delivery.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Public Works Engineering/Construction Capital Funds (ORG 30090270; OBJ 557200; $73,500.00 )
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Jeffrey Prah Engineering Services for Audio Visual Engineering Services in the Amount of $73,500.00.
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