TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Approval of Purchase of Water Metering Equipment for the Southeast Joliet Sanitary District Meter Replacement Program from Core & Main LP for the Not-to-Exceed Amount of $523,965.00
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BACKGROUND:
The City of Joliet is preparing for acquisition of the Southeast Joliet Sanitary District (District) water and sanitary sewer systems. The transfer of ownership of the District's water and sanitary sewer systems will be accomplished via an intergovernmental agreement with Will County (County) and the District. The County will be providing funding via multiple sources to fund improvements in the District system.
One of the improvements being funded by the County is a water meter replacement program. The scope of the water meter replacement program includes the purchase of the water meters and associated metering equipment to conform to the City's specifications and allow for remote reading.
The Public Service Committee will review this matter.
CONCLUSION:
Core & Main LP has provided pricing for the water meters and water meter appurtenances. The Public Utilities Department will order materials from Core & Main LP on an as needed basis.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three (3) of these circumstances apply:
(a) Purchases that may only be practicably made from a single source.
(c) Purchases of equipment which, by reason of training of city personnel or an inventory of replacement parts maintained by the city, are compatible with the existing equipment owned by the City.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the PU Grant / Reimbursable Projects Fund / SEJSD / Infrastr...
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