TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Purchase of twenty-one (21) Ford Interceptors from Sutton Ford Inc. for $881,295.00 and upfit materials from Ray O'Herron Co. Inc. for $165,348.80
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BACKGROUND:
The approved 2024 budget includes the purchase of replacement of our Police Interceptor Units. Manufacturer orders have remained difficult in recent years or delivery times have been erratic for these units. Fleet Services located numerous units that can be obtained through the State of Illinois Purchasing Agreement that can be upfitted to the City's needs. Normal purchasing procedures were utilized to obtain quotes for the prisoner transport sections/upfit of these vehicles. Joliet Police Department staff was consulted prior to making this request for purchase. The Public Service and Public Safety Committees will review this matter.
CONCLUSION:
Sutton Ford Inc. has been awarded the State of Illinois contract for several classes of Ford vehicles (including PIUs). The City was able secure twenty-one (21) units that can be upfitted to meet our needs at a total purchase price of $881,295.00. The 2024 model of the Interceptor is a replica of the 2023 models the City currently has in operation.
The items needed to upfit the interceptor to a functioning police unit include prisoner transport materials, lights, wiring, controllers, etc. Fleet Services solicited quotes from 3 vendors for these items with the results reflected below:
* $165,348.80 - Ray O'Herron Co. Inc.
* $199,840.00 - Federal Signal, Inc.
* $266,640.00 - DataTronics, Inc.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One (1) of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Sufficient funding exists in the Public Works - Fleet Service...
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