TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract for DACRA Software Renewal
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BACKGROUND:
The City has been utilizing DACRA Tech municipal enforcement software to issue traffic citations and local ordinance violations since the system was implemented in 2018. In addition to electronic ticketing, the software provides an effective case management system to allow the City to administratively adjudicate ordinance violations, send required notices to respondents, accept payment of fines, and electronically refer unpaid debt to our collection agency.
CONCLUSION:
The DACRA software is critical to the City's ability to efficiently issue citations in a timely manner and effectively adjudicate ordinance violations.
The fee structure for DACRA is a tier-based system. The fees charged to the City are based on the type of citation written with a minimum monthly fee of $3,050.00. The tier-based pricing was used in our 2018 contract and has proved an effective model for the City's traffic enforcement and adjudication needs.
The renewal term of this Agreement begins on the effective date of the contract amendment and ends on June 30, 2028.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council
Sufficient funds exist under the Legal Adjudication Budget as Software Services and Maintenance Fees (ORG: 05034000, Object: 523401).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve ...
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