TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Ordinance Amending the 2026 Annual Budget for Reimbursable Services Associated with the Rock Run Collection and Northpoint Developments in the Amount of $250,000.00
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BACKGROUND:
The City is utilizing outside consulting services to assist with the review of multiple developer-funded activities currently underway. The developers are funding the cost of the consultants, but it is necessary for City to process vendor invoices prior to receiving reimbursement. This budget amendment will enable the Finance Department to recognize the reimbursable revenues and appropriate corresponding expenditures so payments can be made in a timely manner and credited back to the same City budget fund(s) when reimbursements are received.
The Public Service Committee will review this matter.
CONCLUSION:
Because these items were not fully included in the original 2026 budget, a Budget Amendment is required to establish appropriation authority and matching revenue recognition for reimbursable developer costs. Establishing these processes will avoid project delays, maintain audit traceability, and ensure reimbursements are recorded to the same fund(s) used for expenditure.
The Public Works Operating/Contract Services Fund Org 09027000, Object Code 524200 will be utilized for this amendment. This fund will then be reimbursed upon receipt of payment from developers.
RECOMMENDATION:
recommendation
Based on the above, it is recommended the Mayor and City Council approve the Ordinance Amending the 2026 Annual Budget for reimbursable services for the Rock Run Collection and Northpoint Developments in the Amount of $250,000.00.
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