TO: Mayor and City Council
FROM: James V. Capparelli, City Manager
SUBJECT:
title
Award of Contract to Heartland Business Systems for VMware Licensing in the amount of $86,544.80
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BACKGROUND:
City of Joliet uses VMware software to manage our virtual server infrastructure. The use of VMware allows the City to forgo the use of physical servers and use virtual servers at a fraction of the cost. The City is currently using VMware to manage more than eighty virtual servers essential to daily operations. The City’s continued use of VMware software is strategic and essential.
CONCLUSION:
The City of Joliet uses VMware software as a strategic platform for staff productivity. Its availability to the IT Departments System Administrators is essential to their productivity and necessary for the success of major and minor projects and continued daily operations.
In accordance with section 2-438 of the City of Joliet Code of Ordinances which states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
1. (a)Purchases which may only be practicably made from a single source;
2. (f)Purchases when authorized by a concurring vote of two-thirds (⅔) of the mayor and city
council;
3. (g)Purchases of professional services.
Sufficient funds exist utilizing the IT Contractual Services Budget (Org 04001000, Obj 5242000, $86,544.80)
RECOMMENDATION:
recommendation
It is recommended that the Mayor and City Council approve the Award of Contract to Heartland Business Systems for VMware licensing in the total amount of $86,544.80.
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