TO: Mayor and City Council
FROM: James V. Capparelli, City Manager
SUBJECT:
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Award of Professional Services Agreement for the 2023 Lift Station Rehabilitation Program to Donohue & Associates in the amount of $89,900.00
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BACKGROUND:
In the spring of 2021, the City prepared a request for qualifications (RFQ) for a multi-phased lift station assessment, evaluation, and design engineering program. Fifteen proposals were received, and staff selected seven engineering firms to interview. Staff ranked Trotter and Associates Inc. as the most qualified engineering firm. Ranked as a close second place firms were Strand Associates, Inc. and Donahue & Associates, Inc. On June 16, 2021, the City Council approved a contract with Trotter and Associates Inc. for the Phase I Lift Station assessment portion of the program. The scope of the Phase I project included completing a detailed inventory and condition assessment of all the City’s 50 lift stations. Trotter and Associates ranked 10 lift stations for priority rehabilitation or replacement. The first of the ten priority lift stations, Lawrence Avenue Lift Station, is currently in construction phase. The next two priority lift stations, Greenfield Lift Station, and Benton Lift Station, are planned for replacement in 2023.
Trotter and Associates provided a proposal for detailed design engineering for the Greenfield Lift Station and the Benton Lift Station. Staff reviewed Trotter and Associates’ proposal and could not come to an agreement on pricing. Staff then asked the next two top rated firms, Strand Associates, Inc. and Donahue & Associates, Inc. to provide a proposal for design engineering of the Greenfield Lift Station and Benton Lift Station.
The Public Service Committee will review this matter.
CONCLUSION:
On August 5th, 2022, three proposals were received. The proposal summary is as follows:
ENGINEER PROPOSAL AMOUNT
Donohue and Associates $89,900.00
Strand and Associates $160,000.00
Trotter and Associates $236,400.00
Donohue and Associates has satisfactorily completed similar work for the City.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000.00 may be awarded without written specifications under certain circumstances. Two of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
(g) Purchases of professional services.
Funds will be charged to the Water & Sewer Improvement Fund / Lift Stations / Professional Services (Org 50180031, Object 557200, $89,900.00)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Professional Services Agreement for the 2023 Lift Station Rehabilitation Program, in the amount of $89,900.00, on behalf of Donohue and Associates.
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