TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Award of Contract for the 2024 Utilities Department Electrical Maintenance to Elliott Electric, Inc.in the amount of $278,320.00
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BACKGROUND:
The City of Joliet Public Utilities Department routinely requires the services of a licensed electrical contractor to perform specialized services for critical City facilities which include but are not limited to multiple SCADA systems, instrumentation systems, and controls systems that operate the City's water and wastewater systems. Staff is continually working to modernize the equipment and improve overall operational efficiencies.
Electrical maintenance support is performed on a continual basis. Due to the routine nature of this work, it is necessary to use the same contractor on a consistent basis. An electrical services Job Order Contract (JOC) provides an outline of the required electrical scope of services and provides additional protection for the City. The JOC also establishes a price agreement in a time and material format. This method of handling routine and specialized electrical projects is fiscally responsible and allows for more efficient completion of the work. The work covered under this agreement cannot be effectively competitively bid. The Public Service Committee will review this matter.
CONCLUSION:
Elliott Electric, Inc. currently performs this electrical work for the City and has performed this work for the past 25 years. Staff has been satisfied with the timeliness and quality of their work. The scope of work under this Contract requires detailed knowledge of the City's facilities, including high voltage power supplies and low voltage data control systems (SCADA). Also included in this agreement is a one-hour response time for emergency services on a 24-hour basis.
The average hourly rate for 2024 is $129.00 which is a 4% increase from the 2023 rate and is effective until December 31, 2024. This rate inc...
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